Hexagon

  • Project Accountant

    Job Location MY-Kuala Lumpur
    Job ID
    2018-4061
    Category
    Professional Services
    Relocation
    No
  • Overview

    Hexagon PPM (formerly Intergraph Process, Power & Marine) is the leading global provider of engineering software and project control solutions. We transform unstructured information into a smart digital asset, empowering our clients to visualize, create, and manage the life cycle of facilities and structures of all complexities. For more information visit HexagonPPM.com

    Hexagon PPM is part of Hexagon (Nasdaq Stockholm: HEXA B; Hexagon.com), a leading global provider of information technology solutions that drive productivity and quality across geospatial and industrial landscapes.

    Position Summary/Purpose

    This position is fully responsible for the project billing process, including responding to client inquiries, verifying employee’s chargeable time; in accordance with the established accounting standards and billing policy.

    Responsibilities/Main Activities

    • Coordinate with & effectively communicate with Project/Services Manager (s) /Sales, and Finance regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
    • Prepare monthly reports: a) project profit & loss report, b) work status reports, c) actual vs forecasting/budget cost analysis report, and d) gross profit margin analysis report.
    • Prepare invoices for all billable projects according to contracts and variation orders, including all applicable backup for approval by the Project/Services Manager
    • Assess and pursue opportunities for maximization of client billing (e.g. Notice of Delay and Notice of Claim); communicate with Project/Services Manager (s) /Sales, as to your observations and actions taken.
    • Research any unbilled issues to optimize the billing possibilities for the billing period.
    • Maintain the contract folders for all projects, with all the appropriate documents, including billing, expenses, consultants/sub contractors invoices,deliverables, and monthly invoices, in accordance with standard procedures.
    • Provide the accounts payables team member with advice on client billing, relative to consultant invoicing and reimbursable expenses.
    • Work with the Accounts Receivable member to reconcile variances that occur in the application of cash.
    • Generate and distribute monthly reports.
    • Assist Project/Services Manager (s) on budget/forecast/EAC.
    • Assist Project/Services Manager (s) with execution of Consultant Statement of Work (CSOW).
    • Set up new projects & work closely with PS administrator, make transfers of employee billable hours and/or expenses, and open and close project COR# in company system.
    • Prepare balance sheet account reconcilements as directed by finance.
    • Recommend and implement agreed process improvements to the billing cycle.
    • Prepare special project analyses reports for the Project Manager(s), Finance Team and others.
    • Provide year-end support of auditor requirements.
    • Perform additional assignments, as directed by the Services Manager and Finance.

    Qualifications and Experience Required

    • Degree in Business / Accountancy or equivalent.
    • Intermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software.
    • At least 2-3 years of relevant capacity experience in Oil & Gas / Construction Industry
    • A thorough knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process.
    • Ability to work well with others under deadline situations and respond to changes in priorities.
    • Good written and verbal communication skills and strong organizational skills.
    • Ability to work independently, take initiative, set priorities and see projects through to completion.

    Key Behavioural Competencies

    Employee Behavioural Profiles - ACHIEVEMENT DRIVE (RESULTS ORIENTATION) - Strives to do the job well and/or exceed expectations. Works to meet set targets and persists in achieving a standard of excellence in all situations, Employee Behavioural Profiles - ATTENTION TO DETAIL - Maintains an orderly working style and demonstrates a concern for increasing order, clarity and efficiency. Finishes tasks completely and to deadline, able and willing to follow procedures., Employee Behavioural Profiles - PROBLEM SOLVING - Analyses relationships among several parts of a problem or situation and breaks down a complex task into manageable parts in a systematic way. Generally anticipates obstacles and thinks ahead about next steps., Employee Behavioural Profiles - TEAM WORKING - Looks at ways to help other team members complete their work and sets a good example through enthusiasm and commitment to team goals. Encourages other team members and acknowledges those who have performed well., Employee Behavioural Profiles - INTEGRITY - Demonstrates belief in and commitment to Intergraph's values by acting consistently with the values. Is open and honest in all situations and recognises that everyone, including self, can make mistakes.

    Current KPI Requirements

    Personnel hired would be measured in these areas:

     

    a. Delivery of comprehensive financial plans, budgets and reports to required standard,
    format and timelines
    b. Delivery of an effective financial management service to support the priorities and
    success of the project
    c. Effective relationship management with Project team, Finance team and all key
    stakeholders

    Objectives/Goals

    Managing and developing a reusable template and process in revenue recognition for projects implementation.

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